The Plan International is hiring a Monitoring & Evaluation Officer.
The Organization
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to have Girls Standing Strong for Global Change.
In Mozambique we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane Sofala and Nampula provinces. These projects are programmed along our three strategic pillars: Girl Education, Sexual Reproductive Health Rights, Youth Economic Empowerment and climate change. Our work is gender transformative and includes influencing work at national and sub-regional level.
Role Purpose
The purpose of the role is to provide technical expertise in developing and implementing a monitoring and evaluation system for the project, including the provision of support to project staff and the district government authorities.
Management Scope, Reporting Lines, Key Relationships
The Post Holder will provide assistance to the project team in developing performance monitoring plans and results frameworks during project and implementation, creating M&E system, processes and tools, contributing to measuring, analysing, and reporting results.
Direct reports: None
Key relationships
Internal
- MERL Specialist: work together to mainstream Project M&E activities into Country Strategic Plan Results Framework, PMERL and Y.O.D.A.
- PA Senior Accountant: work together through regular project budget monitoring to ensure project budgetary objectives and key performance indicators are timely met.
- Procurement and Logistics Assistant:: work together to ensure the successful completion of Project acquisitions in line with Plan International’s procedures and donor regulations.
External
- Local Government: work closely with local government institutions to ensure sustainability of Project interventions
- Children and youth: involve children and youth in project implementation, monitoring and reporting, ensuring their views and opinions are integrated in the project implementation methodologies and approaches
- NOs: ensure NOs are constantly updated on Project Progress, through submission of biweekly flash reports, sharing project implementation challenges and seek support from different Technical Advisers
- Other organizations, civil societies and networks.
- Donors.
- Implementation partners.
Level of contact with children
Mid contact: Occasional interaction with children
Physical Environment
- Typical Office environment with 50% travel to project implementation sites.
Accountabilities and main activities
- Develop comprehensive Monitoring and Evaluation framework, plans, tools/instruments and database which are in compliance with Plan International standards.
- Develop and implement project monitoring plans.
- Work with project team members, the local government and cluster to ensure that data is collected, processed, analysed and presented for the community audiences to identify and make informed decisions on challenges in achieving projects outcomes.
- Ensure quality control of data and information collected, through the development and/or review of tools for the data collection in accordance of the logical frameworks of emergency projects.
- Ensure that the purpose of the M&E framework is being achieved and enabling decision-making on the project progression and development.
- Ensure high-quality implementation, in close collaboration with the Project Manager, M&E officer, field-based team, M&E Specialist, and consistency in protocols, information and reporting system.
- Document and disseminate results and best practices on project related lessons learnt to inform decision making.
- Ensure timely and high-quality monitoring and evaluation reports are produced.
- Identify data sources for capturing project performance and impact indicators, in conjunction with the project team.
- Prepare regular M&E project reports and assist in the preparation of project monthly, quarterly and annual reports.
- Report results of M&E activities by providing written documentation about progress toward achieving indicators/targets, as appropriate.
- Support to ensure that relevant data (5Ws, sitrep and related MIS data) are entered into organization-wide data management system designed to capture, analyse, and disseminate project data and share with focal person monthly.
- Collect and authenticate all information sheets (beneficiary lists, registration forms, distribution lists, and others) for delivery of livelihood intervention services.
- Provide regular and timely feedback on project progress against planned activities, outputs and results.
- Ensure capacity building by regularly training staff and partners for improved program monitoring and evaluation.
- Provide technical leadership in operational studies (baseline, mid-term, final evaluations, case studies,), and projects researches processes.
- Ensure quality of data through data verification procedures, including routine data quality audits.
- Support the gender &influencing and child protection activities, including other program components with relevant evidences.
- Perform other duties assigned by the supervisor.
- Recommend changes to the project scope, project schedule, and project costs to the upper management and adjust accordingly, observing donor and Plan International’s policies and procedures.
- Set deadlines, assign responsibilities to project team members, monitor progress of individual work plans.
- Develop and upload project annual, quarterly and monthly work plans and phased budget as per Project Management guidelines on SAP/Y.O.D. A.
- Prepare monthly quality narrative and financial progress reports for upper management.
- Monitor project performance work plan and budget through SAP/Y.O.D. A system.
- Anticipate risks involved in a particular project activity and managing these risks through structured approaches.
- Lead and facilitate project knowledge building and management in collaboration with MERL Specialist.
- Provide relevant project data to MERL Specialist in relation to Country Strategy MERL Framework and AOGD indicators.
Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that Humanitarian Program staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies.
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team.
- Ensures that Plan Mozambique contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Qualifications
Education
- University degree in statistics, social sciences, communication.
Experience
- At least 5 years of practical work experience in Monitoring & Evaluation of development and humanitarian projects.
- 3-5 years’ experience in M&E positions and/or program experience in field data collection in emergencies.
Language
- Fluency in English is required.
- Excellent oral and written communication skills (English).
- Knowledge of the local language (Emakwa) is also an asset.
Technical Competencies
Knowledge
- Detailed knowledge of M&E frameworks and M&E Plans, systems and indicator reference sheets.
- Experience maintaining programmatic databases.
- Good understand of routine data quality checks/validation.
- Demonstrate excellent writing and analytical skills.
- Demonstrated relevant technical skills in analysing quantitative and qualitative data, with excellent. organizational.
- Demonstrate initiative and ability to work independently and as a member of a team to coordinate and/or lead the efforts to effectively meet M&E needs.
Skills
- Analytic skills.
- Problem solving.
- Verbal and written communication.
- Detail-Oriented.
- Risk Management.
Behaviour
- Acts decisively and adapts plans quickly to respond to emerging situations and changing environments.
- Helps others to recognise and manage stress by showing empathy, prioritising workload and role modelling self-care in stressful situations.
- Promotes and guarantees safety and security behaviours and procedures for self and the team.
- Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
- Avoids any negative impact of implementation – Do No Harm.
- Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.
- Adapting to local political frameworks and processes including in fragile contexts, conflict or political transitions and changes to national, regional human rights frameworks and mechanisms, and governance processes.
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
- We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
- We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
- We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.